• Home
  • Categories: meet

Category: Google Meet

Scheduling and Starting a Meeting

Schedule a video meeting in Calendar

" "

Create a new event with a video meeting

When you add a guest to an event, a video meeting link and dial-in number are added automatically.

  1. Go to Google Calendar and create an event.
  2. On the Guests tab, click Add guests and enter the email addresses.
  3. Click Save.
  4. Click Send to send the invites.

Guests receive an email with the event information and a link to the video meeting. Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request. Note: To manually add a video meeting, click Add conferencing.

Copy an existing video meeting from one event to another

You can use the same Meet conference details to schedule Calendar events.

  1. In Calendar, open an event that has a conference call in edit mode.
  2. Next to Join Hangouts Meet, click the Down arrow .
  3. Next to Meeting ID, click Edit  and paste or type an existing Meet URL.
  4. Click Save.
Add videoconferencing from web

Start a video meeting from Meet

" "

If you need a quick answer from a team member, you can start an instant meeting in a web browser. If someone sends you a meeting link URL, simply click the link to join the call.

Note: You can send the meeting link to people outside of your organization, but someone from within your organization needs to give them access to the video meeting.

  1. In a web browser, enter https://meet.google.com.
  2. Click Join or start a meeting.
  3. Enter a nickname or leave it blank to start your own meeting. Click Continue.
  4. Click Join now.
  5. To add someone to a meeting, choose an option:
    • Click Copy joining info  and paste the meeting details into an email or another app.
    • Click Add people  and choose an option:
      • Under the Invite section, select a name or enter an email address and click Send invite.
      • Under the Call section, enter a phone number and press Call .
Start a meeting from web

How do I share my screen? (iPhone/iPad)

Present during a meeting

To present your mobile screen, start a broadcast on your iOS device.

  1. Join a video meeting using the mobile app.
  2. Tap More   Present screen.
  3. Tap Start Broadcast.
  4. Everything on your screen will be presented to everyone in the Meet meeting.

Join only to present

If you’re attending a meeting using Google meeting room hardware, you can present from your mobile device.

  1. Open the Hangouts Meet app and select an option:
    • Swipe up from the bottom and select a scheduled meeting. 
    • Tap Meeting code and enter the meeting code or nickname. The hyphens in the code are optional.
  2. Tap Present.
  3. Tap Start Broadcast.

Everything on your screen will be presented to everyone in the Meet meeting. No audio is sent or received.

Stop presenting

In the Meet app, tap Stop Broadcast.

You can also tap the red banner at the top of any screen, and tap Stop.

Present if someone else is already presenting

You can present your screen even if someone else is already presenting.

How do I share my screen in Google Meet (MacOS/PC)

Present during a meeting

  1. Join a video meeting.
  2. In the bottom-right corner, select Present now.
  3. Select Your entire screen or A window.
  4. Select Share.
Present your entire screen or a window

If your camera is turned on, participants continue to see your video while you’re presenting.

Stop presenting

  • In the Meet window, click Stop Presenting.
  • In the bottom-right corner, you can also click You are presenting  Stop presenting.

Present if someone else is already presenting

  1. In the bottom-right corner, click Present now.
  2. Select Your entire screen or A window.
  3. Select Present instead.

Join only to present

If you’re attending a meeting using Google meeting room hardware, you can present from a laptop.

When you join to present, only your computer’s window or application is displayed in the meeting. No audio or other video is sent or received.

  1. Go to https://meet.google.com/.
  2. Select the scheduled meeting, or click Join or start a Meeting and enter a meeting code.
  3. Click Present.
  4. Select a window or application.
  5. Select Share.

How do I record a Google Meet?

Teachers can record when signed in to their G Suite account (such as Gmail). Students cannot record.

When you record a video meeting:

  • Recordings include the active speaker and anything that’s presented. Other windows or notifications are not included. Pinning a participant won’t affect who is shown in the recording.
  • Recordings are saved to the organizer’s Meet Recordings folder in My Drive. An email with the recording link is also sent to the meeting organizer and the person who started the recording. The link is also added to the calendar event.
  • People outside of your organization, mobile app users, and people who dial in using a phone get notified when the recording starts or stops, but cannot control the recording.
  • If a participant turns on live captions during recording, the captions won’t be recorded and don’t appear when you play the recording.

Examples

  • Record team presentations and share them afterwards with co-workers.
  • Record training materials and make them available on demand to students and new employees.
  • Record conferences that people can’t physically attend.

Start and stop a recording

Recording is only available with the computer version of Meet. Mobile app users get notified when the recording starts or stops, but cannot control recording.

You can’t record if you join only to present, such as from a laptop while already in a video conference room. Join the video meeting first, start presenting, and then record.

  1. Open Meet and start or join a meeting.
  2. Click More Record meeting.
    See also I can’t find the recording button.
  3. Wait for the recording to start.  
    Other participants are notified when the recording starts or stops.
  4. Click More Stop recording when you finish.
    • The recording also stops when everyone leaves the meeting.
  5. Click Stop recording again to verify.
  6. Wait for the recording file to be generated and saved to the organizer’s organizer’s My Drive > Meet Recordings folder. An email with the recording link is also sent to the meeting organizer and the person who started the recording. 
Record meeting

Play, share, download, or save a recording

In Google Drive

Recordings save to the meeting organizer’s My Drive > Meet Recordings folder. However, if the organizer changes or if the meeting occurs outside of the scheduled calendar time, the meeting link is sent to the original event creator.

  • To share a recording, select the file and click Share . Or, click Link  and paste the link in an email or chat message.
  • For best results, download the recording and then play it from your computer. Select the file and click More Download . Double-click the downloaded file to play it.
  • In Drive, double-click the recording to play it. “Still processing” appears until the file is ready for online viewing.
  • To add a recording to My Drive, select the file and click Add to My Drive .

From an email link

An email with the recording link is sent to the meeting organizer and the person who started the recording.

  1. In the email, click the link and wait for the recording to open..
  2. Select an option:
    • To play the recording, click Play  .
    • To share the recording, click More Share . Enter user names or email addresses and click Done.Note: You can also copy and share a link.
    • To download the file, click Download .
    • To add the recording to the current folder, click Add to My Drive  . 

In the Calendar event

If the recording starts during the scheduled meeting time, the recording is automatically linked in the Calendar event. Meeting participants who are in the same organizational unit as the meeting organizer are automatically granted access to the recording.

Recording FAQ

I can’t find the recording button

  • Confirm that your admin has turned on recording for Meet in the Google Admin console.
  • Verify that you’re using Meet on a computer. Recording is only available for the computer version. 
  • You can’t record if you join only to present, such as from a laptop while already in a video conference room. Join the video meeting first, start presenting, and then record.
  • You can’t record if the meeting was created on a conference room device (such as Meet hardware), or was generated by another process, such as a Chrome plug in. Schedule the meeting in calendar or be sure a person, and not a device, starts any ad-hoc meetings.
  • If you can no longer record a recurring meeting that used to allow recording, make sure the meeting organizer’s account is not disabled, which also disabled recordings for the meetings they organized. To fix this, delete the meeting from the calendar event, save it, and add a new meeting code to recreate a meeting as the new owner.

I can’t find the recording

Recordings must be generated and are not immediately available after the recording ends. 

When ready, an email with the recording link is sent to the meeting organizer and the person who started the recording.

The recording link is also added to the calendar event and saved to the meeting organizer’s Meet Recordings folder in My Drive.

See Play, share, download, or save a recording.

My recording in Google Drive says “Still processing”

“Still processing” means that the recording is still being prepared to view. 

More
and then
Download

To play the recording immediately, select the file and click More Download . Double-click the downloaded file on your computer.

I shared the recording with someone, but they can’t download it

Make sure you allow others to download your files:

  1. Open Google Drive.
  2. Select the recording file and click Share or Share .
  3. In the bottom right, click Advanced.
  4. Uncheck the box next to “Disable options to download, print, and copy for commenters and viewers.”
  5. Click Save changes > Done.

See Stop, limit, or change sharing.

Hangouts Meet Cheat Sheet

Download this guide:
http://usd497.technology/wp-content/uploads/2019/05/meetcheatsheet.pdf
Hold video meetings worldwide with several people at once.Join impromptu meetings on the go, virtual training classes around the world, remote interviews, and much more.Get Hangouts Meet:  WebAndroid, or iOS

1. Schedule a video meeting from Calendar.

Go to Google Calendar and create an event.

2. Start a video meeting.

Enter https://meet.google.com in Chrome Browser.

Open the Meet app on your Android (Play Store) or Apple® iOS® (App Store) mobile device.

3. Join a video meeting.

In Calendar, click the event you want to join.

Click the Meet meeting link in a text or email.

In Meet, join a scheduled meeting or use a meeting code.

Open the Calendar event or meeting invite to dial in to a meeting from a phone.

Open the Calendar event or meeting invite. Click More joining options to join from a third-party conferencing system.

Translate »