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Category: Google Drive

Backing up your MacBook with Google File Stream

Look for Google Drive File Stream in your Mac’s top menu bar. It’s a white triangle inside a dark square. If it’s there, skip to Accessing Files below.

Configuring Google Drive File Stream the first time

Google Drive File Stream may already be installed on your computer. Click Launchpad (rocket icon) and look for Google Drive File Stream. Or click the Finder desktop, click the Go menu at the top of the screen and choose Applications. The app must include the words File Stream. If you found it, open and skip to 3 below.

  1. Download Google Drive File Stream through the Manager app.
  2. Open Google Drive File Stream from the Launchpad or Applications folder (see above).
  3. Was a system extension blocked? Click Open Security Preferences (or click the Apple menu, choose System Preferences and Security & Privacy). Click Allow. Now restart the computer and open Google Drive File Stream from the Launchpad or Applications folder again.
  4. Click the Google Drive File Stream icon in the top menu bar and sign into Google Drive with your email address and password.
  5. Google Drive is added to the desktop. You can also add it to the dock – just drag it from the desktop to the right side of the dock near the trash.
System ext block-allow

Accessing files in your Google Drive

  1. Click the Google Drive icon in the menu bar, desktop or sidebar. Can’t find it? Click the Launcher (rocket icon), then open Google Drive File Stream (make sure it says File Stream). If you have trouble, see Configuring the first time above.
  2. Your files are inside My Drive, which is in the Google Drive icon. Copy files & folders to your Google Drive and they are uploaded. You can then delete the original copies. Create folders inside and organize just like any drive. You may also save files directly to Google Drive from any application – it’s a drive in the left side bar of open & save windows.
  3. Folders with a cloud icon are available as long as you’re online. Files will be automatically downloaded when you open them, and uploaded when you save.
  4. Need to access files when you don’t have internet? You can choose folders for offline-access. Hold the Control key and click a folder inside your Google Drive. Choose Drive File Stream and Available Offline. Any changes you (or others) make will not be updated until you’re connected to the internet again. Be selective about which files/folders you make available offline.
  5. Collaborate with Shared Folders. When you add items to a folder, they’re shared with other people. Be careful: removing items may delete them from other people’s computers & devices. You’ll need to sign into Google Drive on the web and add shared folders to your drive. Learn how to share folders.
  6. Google Drive Docs are special icons that open in a web browser so you can edit Google Docs, Sheets & Slides on the web.
Google Drive File Stream

Drive Cheat Sheet

1. Click New to…

  • Upload any file (such as Microsoft® Outlook® files, Adobe® PDF files, and videos) or folder from your computer.
  • Create new documents right in your browser.

Description Example uses
Google Docs Text documents Proposals, reports, shared meeting notes
Google Sheets Spreadsheets Project plans, budget sheets
Google Slides Presentations Pitch decks, training modules, team presentations
Google Forms Surveys Customer satisfaction surveys, group polls
Google Drawings Shapes, charts, and diagrams Flowcharts, organizational charts, website wireframes, mind maps
Google Sites Websites Team sites, project sites, resume sites

2. Work with files stored in Drive.

3. Share your files and folders by clicking Share person_add and then choose what collaborators can do. They’ll get an email notification, too. 

4 Add shared files to My Drive.

Note: When you move a shared file to My Drive, it only moves the file in your view, not in anyone else’s.

5. Access your files from any device.

Browser or device

Browser or device Requirements How to access
Web browser (any device) Install any web browser. Go to drive.google.com.
Computer Install Drive File Stream from the Drive Help Center. Click Drive File Stream drive_file_stream and then Open Google Drive folder_mydrive.
Mobile devices Install the Drive app from the Play Store (Android) or App Store (iOS®). Open the Drive app on your device.

Download the Cheat Sheet

Docs Cheat Sheat

1. Edit and add styles to your text.

2. Work with different versions and copies of your document.

Make a copy—Create a duplicate of your document.

Download as—Download your document in other formats, such as Word or PDF.

Version history—See all the changes you and others have made to the document or revert to earlier versions.

Publish to the web—Publish a copy of your document as a webpage, or embed your document in a website.

3. Enhance your document by adding features.

Image—Insert an image from your computer, the web, Drive, and more.

Table—Select the number of columns and rows to create a table.

Drawing—Create pictures, flowcharts, diagrams, and more.

Link—Add a link to a webpage or a header or bookmark in your document.

Bookmark—Add shortcuts to specific places within your document.

Table of contents—Create an autogenerated table of contents that links to each heading (where you’ve applied heading styles).

4. Click Share to share your document and then choose what collaborators can do. They’ll also receive an email notification. 

Share or unshare Edit content directly Suggest edits Add comments
Can edit
Can comment
Can view

5. Collaborate with your team in real time.

Download Cheat Sheet

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