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Category: Cheat Sheets

Hangouts Meet Cheat Sheet

Download this guide:
http://usd497.technology/wp-content/uploads/2019/05/meetcheatsheet.pdf
Hold video meetings worldwide with several people at once.Join impromptu meetings on the go, virtual training classes around the world, remote interviews, and much more.Get Hangouts Meet:  WebAndroid, or iOS

1. Schedule a video meeting from Calendar.

Go to Google Calendar and create an event.

2. Start a video meeting.

Enter https://meet.google.com in Chrome Browser.

Open the Meet app on your Android (Play Store) or Apple® iOS® (App Store) mobile device.

3. Join a video meeting.

In Calendar, click the event you want to join.

Click the Meet meeting link in a text or email.

In Meet, join a scheduled meeting or use a meeting code.

Open the Calendar event or meeting invite to dial in to a meeting from a phone.

Open the Calendar event or meeting invite. Click More joining options to join from a third-party conferencing system.

Switching to Gmail from Outlook

Check out the guide from Google:

https://support.google.com/a/users/answer/9297879?hl=en

Download the .pdf

http://usd497.technology/wp-content/uploads/2019/05/switching-gmail-outlook.pdf

Now that you’ve switched from Microsoft® Outlook® to G Suite, learn how to use Gmail as your new mail program.What you need:
 10 minutes
 Google accountGet Gmail: Web (mail.google.com)Android, or iOS
In Outlook…In Gmail…
View messages and their replies by default as individual entries in your InboxGroup messages and their replies by default in conversation threads so you see multiple related messages in one view
Create multiple signaturesUse Canned Responses
Spell check automatically while composingCheck spelling after composing
Attach and forward multiple messagesForward all or select messages in a conversation thread
Delete messages, typically to save spaceArchive messages to declutter your inbox
Sort messages by sender, date, or sizeFind messages by sender, date, topic, and more using Gmail
Organize messages in foldersTag messages with labels
Assign color categories to messagesColor-code your labels
Flag important messagesStar or add markers to important messages
Manage incoming email with rulesManage incoming email with filters
Flag messages for follow-upAdd messages to your tasks list or a Follow Up label
Get desktop mail notifications via Desktop AlertsEnable desktop notifications in Chrome
Share a mailboxDelegate your mailbox to individuals or use Google Groups to share more broadly

Drive Cheat Sheet

1. Click New to…

  • Upload any file (such as Microsoft® Outlook® files, Adobe® PDF files, and videos) or folder from your computer.
  • Create new documents right in your browser.

Description Example uses
Google Docs Text documents Proposals, reports, shared meeting notes
Google Sheets Spreadsheets Project plans, budget sheets
Google Slides Presentations Pitch decks, training modules, team presentations
Google Forms Surveys Customer satisfaction surveys, group polls
Google Drawings Shapes, charts, and diagrams Flowcharts, organizational charts, website wireframes, mind maps
Google Sites Websites Team sites, project sites, resume sites

2. Work with files stored in Drive.

3. Share your files and folders by clicking Share person_add and then choose what collaborators can do. They’ll get an email notification, too. 

4 Add shared files to My Drive.

Note: When you move a shared file to My Drive, it only moves the file in your view, not in anyone else’s.

5. Access your files from any device.

Browser or device

Browser or device Requirements How to access
Web browser (any device) Install any web browser. Go to drive.google.com.
Computer Install Drive File Stream from the Drive Help Center. Click Drive File Stream drive_file_stream and then Open Google Drive folder_mydrive.
Mobile devices Install the Drive app from the Play Store (Android) or App Store (iOS®). Open the Drive app on your device.

Download the Cheat Sheet

Docs Cheat Sheat

1. Edit and add styles to your text.

2. Work with different versions and copies of your document.

Make a copy—Create a duplicate of your document.

Download as—Download your document in other formats, such as Word or PDF.

Version history—See all the changes you and others have made to the document or revert to earlier versions.

Publish to the web—Publish a copy of your document as a webpage, or embed your document in a website.

3. Enhance your document by adding features.

Image—Insert an image from your computer, the web, Drive, and more.

Table—Select the number of columns and rows to create a table.

Drawing—Create pictures, flowcharts, diagrams, and more.

Link—Add a link to a webpage or a header or bookmark in your document.

Bookmark—Add shortcuts to specific places within your document.

Table of contents—Create an autogenerated table of contents that links to each heading (where you’ve applied heading styles).

4. Click Share to share your document and then choose what collaborators can do. They’ll also receive an email notification. 

Share or unshare Edit content directly Suggest edits Add comments
Can edit
Can comment
Can view

5. Collaborate with your team in real time.

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Google Calendar Cheat Sheet

1. To schedule an event, click  Create. To update an event, click the event > Edit.

2. Click any event on your calendar to respond to an invite, join a video meeting, or edit the event.

3. Add and customize calendars.

  1. Create a new calendar—Make more calendars, such as a team calendar or a project calendar.
  2. Add calendar—Enter someone’s email address and click More more_vert next to their name to choose an option.
  3. Change calendar settings—Change default notifications, share calendars, set working hours, and more.

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