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Best Practices for Securing Meetings

Restrict Access to the Meeting

Do not post the link to your meeting anywhere public or on social media. Only share links to your meetings or personal room on email, Google Classroom or PowerSchool.

Lock the meeting once all attendees have joined the meeting. This practice prevents more attendees from joining. Hosts can lock or unlock the meeting at any time while the session is in progress. To lock a meeting that you’re currently hosting, go to Meeting > Lock Meeting.

This option prevents anyone from joining the meeting, including participants who have been invited to the meeting but have not yet joined it. To unlock a meeting that you’re currently hosting, go to Meeting > Unlock Meeting.

Validate Identity of All Users in a Call

Accounting for every attendee by using a roll call is a secure practice. Ask users to turn on their video or state their name to confirm their identity.

To attend a meeting using a phone, a caller only needs a valid Webex dial-in number and the nine-digit meeting ID. If attendees can join meetings on your site by phone without a password, they will not be prevented from joining the audio conference portion of the meeting.If attendees without an account are allowed to join the meeting, then unauthorized users can identify themselves with any name in your meeting.

Remove a Participant from the Meeting

Participants can be expelled at any time during a meeting. Select the name of the participant whom you want to remove, go to Participant > Expel.

Share Application, Not Screen

Go to Share > Application > instead of Share > My Screen to share specific applications and prevent accidental exposure of sensitive information on your screen.

Control Who Can Share

If allowed at the site level, Webex meeting hosts can choose whether to allow all participants to share. If you don’t enable the option, you can assign the Presenter role to select participants or attendees.

Only designated Presenters can share content from video devices and the Webex Teams app.

For more information, see Webex Sharing and the Presenter Role.

End the Meeting

When the meeting is over, be sure to end the meeting for all participants. You may be presented with an option to leave the meeting running without ending it. If you need to leave early, make someone else the host, who will responsible for ending the meeting.

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